Registration journals
Separate journals for incoming, outgoing, orders and internal documents — automatic, unbroken numbering.
Office & Records Management
Records management by the book, without keeping the book by hand
Nomenclature, registration journals, resolutions and retention periods — exactly as the rules require, only automatically.
Registration journalIncoming
IN-2026-318Partner LLC14 March
IN-2026-317Ministry of Finance13 March
IN-2026-316G. Giorgadze, sole trader13 March
File nomenclature
02-14 · Contracts · 5 years01-03 · Orders · permanent
Automatic
registration number and journal
One
nomenclature for the whole organisation
Zero
lost assignments
Records management that keeps its own order
Records management is the organised rule for registering, moving and keeping a document: which journal an incoming letter is registered in, what number an order receives, who it is passed to by resolution, by when it must be done and how many years it must be kept. When those rules live in spreadsheets and in people’s memory, they break exactly when they are needed most — during an inspection.
In UniDocs the rules are written into the system itself. The registration number is issued automatically and in sequence, the document is filed under the right entry in the nomenclature, a resolution becomes one person’s task with a deadline, and when a retention period runs out the system is the one that remembers.
The result is a journal that is always complete and never has to be "reconstructed". For any date you can see what was registered, who it went to, when it was dealt with and where the original is kept.
Features
Everything you need to work well
File nomenclature
Filing each document under its case, with retention periods and reminders as they expire.
Resolutions and tasks
A manager’s resolution becomes a task to be done, with an owner and a deadline.
Delivery control
Overdue documents in a view of their own, broken down by department and by person.
Workflow
A simple, controlled process
1
Registration
2
Resolution
3
Delivery
4
Filing
FAQ
Frequently asked questions
Does the system follow the standard rules of records management?
It is built on the same logic those rules require: separate journals by document type, unbroken numbering, a resolution with an owner and a deadline, a file nomenclature and retention periods. A particular organisation’s rules may differ, so configuring the journals, the number format and the nomenclature is yours to decide.
Can the registration number format be changed?
Yes. The format, the prefix, the year part and the starting count are set per journal, so your existing numbering can carry on from the day you move over.
What happens if a task is not done on time?
As the deadline approaches, the owner and their manager are notified; once it passes, the document moves into a separate overdue view. No task simply disappears because its deadline went by.
Is it recorded who changed what?
Yes. Every action — who, when, what changed and from which IP — is written to a separate log that nobody can edit from inside the application.
Did not find your answer? Contact us or visit the help centre.
One ecosystem
Works alongside the other UniDocs modules
CorrespondenceTasksContractsStorage and archive