One register
Every incoming, outgoing and internal document in one register, with an automatic number and full metadata.
Electronic Document Management
Electronic document flow — from the front desk to the archive
Registration, approval, signature, delivery and archiving in one system — without paper and without a trail of scattered email.
1
Registration
IN-2026-318 · incoming
✓
2
Approval
Legal department
✓
3
Signature
Director
●
4
Archive
Case 02-14 · 5 years
●
80%
less time spent processing a document
One
register for every type of document
100%
traceable history
What electronic document flow actually is
Electronic document flow is the whole journey of a document inside an organisation — from the moment it is written or arrives, through handling, approval, signature and archiving — carried out in one program instead of on paper. The difference is not that the file is digital. The difference is that every document has a number, an owner, a deadline and a status that anyone entitled to see it can see at any moment.
Most organisations still work by email and shared folders. The document is digital but the flow is not: nobody can say exactly whose desk a letter is on, which version is the latest, or who approved a change. UniDocs changes that part — the process itself, not merely where the file is kept.
The system handles incoming and outgoing correspondence, contracts, acceptance acts, invoices, orders and internal documents together. Each of them follows the same logic — registration, approval, signature, delivery, archive — so a colleague learns one rule rather than six different programs.
Features
Everything you need to work well
Approval routes
Sequential or parallel approval, with delegation at department level and deadlines that are watched.
Electronic signature
With an ID card or remotely — for internal and external signers, with a full audit trail.
Archive and search
Retention periods, a file nomenclature, and search not only by name but by what is inside the document.
Workflow
A simple, controlled process
1
Registration
2
Approval
3
Signature
4
Archive
FAQ
Frequently asked questions
How is electronic document flow different from working by email?
Email carries the file but keeps no record of the process. In a document flow system every document has a registration number, a current stage, an owner and a deadline — so the question "where is this letter?" always has an answer, and it is on one screen.
How long does it take to roll out?
The system is in the cloud and needs no installation. The real time goes into describing your structure, departments, roles and document types — usually a few working days, with our team alongside you.
Does the counterparty need the same system?
No. If they have UniDocs, the document appears directly in their system. If they do not, they get a link by email and can read it, comment on it or sign it without registering.
What happens to the old paper documents?
They are uploaded as scans and registered in archive mode — with the date and number they already carry. Their text is read by OCR, so an old document turns up in an ordinary search like any other.
Who can see which document?
Access follows the role: your own documents only, your department’s, or the whole organisation’s. A document outside your view does not appear in search results and does not open from a direct link either.
Did not find your answer? Contact us or visit the help centre.
One ecosystem
Works alongside the other UniDocs modules
CorrespondenceContractsElectronic signatureStorage and archive